State Agency Publications Now Live on Preservica

State agency publications premiered in the Alabama Department of Archives and History’s Electronic Records Collections on October 1, 2019. This site provides access to born-digital records through Preservica, a cloud-based service that ensures the long-term preservation of electronic file formats. The new collections include full-text publications produced electronically by Alabama state agencies. These collections are expected to grow as the Alabama Department of Archives and History continues to receive state publications.

The new collections, organized by state agency, include annual reports, newsletters, and bulletins. Annual reports may be informational, promotional, and/or statistical in nature. Many agencies issue reports on an annual or periodic basis to provide important information to the public or to their key audience. Some agencies are required by law to submit written reports to the governor each calendar or fiscal year. Annual reports typically describe the agency’s yearly activities, ongoing programs, accomplishments, announcements, challenges, and priorities. They may provide statistics, a valuable resource for future researchers. The annual reports of agencies which engage in licensing activities may contain rosters of licensed facilities or individuals. Newsletters and bulletins, on the other hand, contain news about the agency or industry and are regularly sent to subscribers. All of these state publications document critical activities, updates, industry developments, and interaction with the public. They provide a “snapshot in time” of agencies and therefore form a unique historical resource.

Some state publications document how agencies responded to key events in the state. Following the April 2010 Deepwater Horizon oil spill, the Alabama Department of Public Health’s (ADPH) October 2010 newsletter described how the ADPH responded to the crisis. In the first few weeks, ADPH staff worked in Mobile to collect health data and speak with the public and journalists about the health effects of the oil spill. They worked with the Alabama Department of Environmental Management (ADEM) and the Department of Conservation and Natural Resources (ADCNR) to collect data and test samples, and with the Centers for Disease Control and Prevention (CDC) to conduct a survey of physical and mental health among residents in coastal areas. To study the potential long-term effects of the spill and help Alabama recover from the disaster, the ADPH joined two major efforts: (1) they launched a five-year study of fish and seafood products alongside the ADCNR in order to promote the consumption of seafood from the Gulf of Mexico, and (2) they made a plan with ADEM and the U.S. Environmental Protection Agency (EPA) to determine when swimming advisories could be lifted by sampling water and sand. These efforts were chronicled in ensuing ADPH newsletters.

The collections include state publications on a wide variety of topics, including the following:

Healthcare

State agencies such as the Alabama Department of Public Health (ADPH) and the Alabama Department of Rehabilitation Services (ADRS) help to promote quality medical services for Alabama citizens. Other agencies, such as the Alabama Board of Nursing (ABN) and Alabama State Board of Chiropractic Examiners (ASBCE), regulate healthcare practitioners.

Professional licensing

Many agencies maintain licensing authority over professionals in their respective disciplines. Examples include the Home Builders Licensure Board, the Alabama State Board of Public Accountancy, and the Alabama Real Estate Appraisers Board.

Law enforcement and public safety

State agencies such as the Alabama Law Enforcement Agency (ALEA) and the Alabama Department of Corrections (ADOC) help to ensure public safety in the state by educating citizens, enforcing laws, investigating crimes, and incarcerating criminals.

Social issues

Some state agencies advocate for specific groups of people living in Alabama. The Alabama Indian Affairs Commission (AIAC) and the Alabama Department of Veterans Affairs (ADVA), for example, provide meaningful programs and assistance to Native Americans and veterans, respectively, and promote their rights in the state.

Economics and community

State agencies such as the Alabama Department of Economic and Community Affairs (ADECA) and the Alabama Department of Revenue (ADOR) promote economic development and oversee financial assets in the state.

Education

The Alabama Commission on Higher Education (ACHE) is one of several state agencies that coordinate and/or oversee the state’s educational institutions and student population.

Transportation

State agencies such as the Alabama Department of Transportation (ALDOT) maintain routes of travel and provide safe transportation systems in the state.

Ready to start researching? Access these electronic state publications and more in the ADAH Electronic Collections.

This initiative was supported in part by a National Historic Publications and Records Commission (NHPRC) grant to the Alabama Department of Archives and History (ADAH) and the Office of the Governor.

Digitized Alabama House and Senate Journals Now Live on Preservica

The 1998-2018 Journals of the Alabama Senate went live in the Alabama Department of Archives and History Electronic Records Collections on September 1, 2019, joining the 1998-2018 Journals of the Alabama House of Representatives. This site provides access to born-digital records through Preservica, a cloud-based subscription service that provides access to electronic records and migrates file formats to ensure their long-term preservation.

The Journals of the Alabama Senate and House of Representatives detail the day-by-day proceedings of the state legislature. They record officer elections, committee assignments, and actions taken on legislation, as well as the governor’s annual State of the State Address. The legislative journals have been published from the establishment of the territorial legislature in 1818 to the present day.

The journals provide a critical piece of the puzzle when researching the legislative intent for bills. Researchers studying the published Acts of Alabama may determine which legislator introduced an Act as a bill and what number the bill was assigned, and then consult the House and Senate journals to research the bill. For bills and resolutions that never became Acts, researchers may consult the journals to study their journey from introduction to rejection.

For example, Governor Robert Bentley signed Act 2016-309 designating Lane Cake the official cake of Alabama. Named for its creator, Emma Rylander Lane, Lane Cake is a layered bourbon cake made with sponge cake, raisins, pecans, and flaked coconut. Senator Billy Beasley of Clayton sponsored Senate Bill 184 on April 28, 2016 “to designate the Lane Cake as the official state cake.” In the House, Representative John Knight offered an amendment to the bill, to replace “Lane” with “Elaine” (p. 1732).  On the motion of Representative Elaine Beech, Knight’s amendment was tabled with 46 “yeas” and 42 “nays” – a close call. Who said legislators didn’t have a sense of humor?

Another point of interest is the annual “Shroud Award,” a light-hearted tradition beginning in 1979. On the final day of the legislative session, this distinction goes to the representative who sponsored the “deadest piece of legislation.” In 2002, Representative Marcel Black received the award for House Joint Resolution 152, calling for a vote on the question of whether to hold a constitutional convention. The Shroud Award was announced with a poem:

       “A well-versed proposal that brought forth: 
Nutty professors with nothing else to do;
Menacing lawyers looking to sue;
Religious crusaders without a legal clue;
Think tank intellectuals not looking out for you;
Farming concerns interested in more than animals that moo;
Tax proponents and opponents both wailing boo hoo;
Newspaper editors with a single-minded view;
Those who cling to the old, and those who reach for the new;
And, assorted fruits, nuts, and berries from way out of the blue”
(p. 2740).

Find every Shroud Award as well as “dishonorable mentions” in the Journals of the Alabama House of Representatives.

Researchers may use the journals in other ways, such as to study the activities of the House or Senate in a given time period. If the journals mention a specific committee, researchers may follow up with the Committee Journal, if available, in the ADAH Research Room. Finally, the journals contain rosters of all the Senators and Representatives for each term. Genealogical researchers may use these rosters to find out about an ancestor’s participation in the House or Senate.

Ready to start researching?

This initiative was supported in part by a National Historic Publications and Records Commission (NHPRC) grant to the Alabama Department of Archives and History (ADAH) and the Office of the Governor.