All state agencies, district attorneys, public colleges, and public universities in Alabama must report their records management activities by submitting an Annual Records Disposition Authority (RDA) Implementation Report to the Alabama Department of Archives and History (ADAH).
The implementation report for FY 2024 must be submitted by January 15, 2025, and covers activities between October 1, 2023, and September 30, 2024.
To simplify the submission process, the ADAH used Google Forms, so we suggest users open the Google Chrome web browser to access and complete the report. When accessing the form, users will see only one section of questions at a time. A preview of all implementation report questions for state agencies, district attorneys, and public colleges and universities is accessible here:
https://archives.alabama.gov/manage/state/annual-report.aspx.
We highly recommend previewing the questions and gathering the requisite documentation before beginning the submission process.
Overview
All reports ask customary questions about records management activities and records destruction. After report submission, state agencies and district attorneys should submit their records destruction documentation for the previous fiscal year.
As part of the reporting process, the ADAH also requests the annual transfer of permanent electronic records, such as organizational charts, meeting files, registers and rosters, newsletters, annual reports, special or periodic reports, and publicity files. Following the submission of the annual report, records Management staff will contact you to discuss the transfer of these electronic records.
The ADAH stores and migrates permanent electronic files to ensure their long-term preservation and provides access to some of these transferred electronic records online in our Electronic Records Collections.
All users will receive a copy of the completed report upon submission.
State Agencies FY 2024 Implementation Report
The form for state agencies includes seven sections of questions about your records management activities, including the destruction of obsolete temporary records and the transfer of permanent records.
When you are prepared to fill out the form and have gathered all the necessary information, click here: https://forms.gle/ekpsyvGaN6V47zQ77.
After completing the form, you will receive a copy of the submitted report. Records Management staff will contact you for any required follow-up.
District Attorneys FY 2024 Implementation Report
The form for district attorneys includes seven sections of questions about your records management activities, including destruction of obsolete temporary records and the transfer of permanent records.
When you are prepared to fill out the form and have gathered all the necessary information, click here: https://forms.gle/7VhUeKmMt6zDztE76.
After completing the form, you will receive a copy of the report. Records Management staff will contact you for required follow-up.
Public Colleges and Universities FY 2024 Implementation Report
The form for public colleges and universities includes six sections of questions about your institution’s records, management activities, and permanent records.
When you are prepared to fill out the form and have gathered all the necessary information, click here: https://forms.gle/BHDri3RahLXkWTme9.
After completing the form, you will receive an email receipt that includes a copy of the report. Records Management staff will contact you for any required follow-up.
Annual RDA Implementation Report for Previous Fiscal Years
If your agency did not file a report in a previous fiscal year, you can use the Google Form to submit past reports. You will need to fill out separate forms for each year regarding records management activities, even if the answers remain the same across multiple years. To see whether your agency has submitted the reports for the past five years, you can check the Report Compliance Logs available on the ADAH website: https://archives.alabama.gov/manage/state/annual-report.aspx.
After January 15, 2025, you can use that same link to view your agency’s status for FY 2024.
If you have questions about the annual report form or process, contact Sophie Law at sophie.law@archives.alabama.gov or 334-353-4706.
For the Record 