It’s Time to Submit Your FY 2021 Annual Records Disposition Authority Implementation Report. (It’s Required!)

Each year all state agencies, district attorneys, public colleges and public universities in Alabama are required to submit an Annual Records Disposition Authority (RDA) Implementation Report to the Alabama Department of Archives and History (ADAH) for the previous fiscal year. The implementation report for FY 2021 must be submitted by January 14, 2022 and will … Continue reading It’s Time to Submit Your FY 2021 Annual Records Disposition Authority Implementation Report. (It’s Required!)

Preparing for and Cleaning Mold on Paper Records

 If you have ever stepped into your records room and caught the unmistakable scent of mildew or opened a drawer to find a fuzzy film growing there, you know the stress this can cause. You might feel that all hope is lost, but thankfully, you can often salvage moldy documents. A quick, informed response will … Continue reading Preparing for and Cleaning Mold on Paper Records

Updates from the State Records Commission: April 28, 2021

The Code of Alabama 1975 § 41-13-21 entrusts the State Records Commission (SRC) with the duty of determining "which government records shall be permanently preserved…and which may be destroyed or otherwise disposed of." The SRC carries out its essential work during biannual meetings. The first meeting of 2021 was conducted via teleconference. Virtual meetings were … Continue reading Updates from the State Records Commission: April 28, 2021

Updates from the State Records Commission: October 28, 2020

The State Records Commission (SRC) is responsible for determining which state government records have permanent historic value and which may be destroyed after specified periods of time. The Commission meets every April and October to approve Records Disposition Authorities, or RDAs. These documents outline all records that state agencies create, identify which records should be preserved … Continue reading Updates from the State Records Commission: October 28, 2020

A State Agency’s Guide to Transferring Permanent Paper Records to the Archives

Many records managers think of “records disposition” as the destruction or deletion of temporary records. Destruction, however, is just one form of disposition. Disposition is the phase of the records lifecycle in which records which have fulfilled their primary function and purpose are either destroyed or archived. Image: Utah State Archives, “Scheduling the Lifecycle of … Continue reading A State Agency’s Guide to Transferring Permanent Paper Records to the Archives