Updates from the State Records Commission: October 28, 2020

The State Records Commission (SRC) is responsible for determining which state government records have permanent historic value and which may be destroyed after specified periods of time. The Commission meets every April and October to approve Records Disposition Authorities, or RDAs. These documents outline all records that state agencies create, identify which records should be preserved … Continue reading Updates from the State Records Commission: October 28, 2020

A State Agency’s Guide to Transferring Permanent Paper Records to the Archives

Many records managers think of “records disposition” as the destruction or deletion of temporary records. Destruction, however, is just one form of disposition. Disposition is the phase of the records lifecycle in which records which have fulfilled their primary function and purpose are either destroyed or archived. Image: Utah State Archives, “Scheduling the Lifecycle of … Continue reading A State Agency’s Guide to Transferring Permanent Paper Records to the Archives

State Agency Records Destruction 101

No state government employee may destroy records without first obtaining the approval of the State Records Commission (SRC) (Code of Alabama 1975 §  41-13-21). The SRC determines which state government records have permanent value and which may be destroyed after specified periods of time. The SRC authorizes destruction through state agency Records Disposition Authorities (RDAs). … Continue reading State Agency Records Destruction 101

Can I Scan and Toss? Six Considerations for a Digitization Project

“If I scan a document, can I toss the paper copy?” This is one of the most common questions that Records Management Section staff hear from state and local government agencies. Perhaps your office wants to migrate records to a document management system or simply wants to move records to a shared drive for easy … Continue reading Can I Scan and Toss? Six Considerations for a Digitization Project