Alabama faces natural threats year-round. From flooding to hurricanes to snow and ice, these events can pose a danger to your record storage room. In addition to natural disasters, records storage rooms are subject to more common hazards such as pipes bursting, sewers backing up, or faulty electrical wiring causing smoke or fire damage.
Have you been put in charge of your office or agency’s records and, by extension, the records storage room? This can be an overwhelming experience. You may inherit a space with unmarked boxes, loose materials, ephemera, and decades of records crammed into a tiny space and packed to the ceiling. You’ll need to gain control … Continue reading 10 Steps to Wrangling Your Records Storage Room
We have a quick quiz for all local government employees! Q1: Do you know what a "Records Disposition Authority (RDA)" is?Q2. Do you know the definition of “retention”?Q3: Did you know that Alabama law requires you to practice appropriate records management? Believe it or not, local government institutions in Alabama are all beholden to the Local … Continue reading Managing Local Records in Alabama Resource Guide
“If I scan a document, can I toss the paper copy?” This is one of the most common questions that Records Management Section staff hear from state and local government agencies. Perhaps your office wants to migrate records to a document management system or simply wants to move records to a shared drive for easy … Continue reading Can I Scan and Toss? Six Considerations for a Digitization Project
Do you ever wonder why some records are kept for just a couple of years, while other records are kept for decades or even forever? Do you know where to find how long different types must be maintained? Let’s discuss a document that serves as a roadmap for state and local government records retention: the … Continue reading Records Disposition Authority: Roadmap for Records Retention