Historical Context: Alabama Secretary of State

The Historical Context for the Alabama Secretary of State has been posted from the Records Disposition Authority (RDA) approved by the State Records Commission on October 27, 2021. The RDA establishes disposition requirements by designating records as either temporary records which may be destroyed after a specified retention period, or permanent records, which must be preserved in perpetuity. The complete RDAs for close to 175 agencies can be found on the Alabama Department of Archives and History website.

The Secretary of State served a two-year term from 1819 until 1901, when the Constitution of 1901 increased the term to four years. The Legislature selected the Secretary of State until 1868, but since that time the Secretary has been elected by popular vote.

Executive Duties

Election Administration

Prior to a general federal or statewide election, the Secretary of State certifies independent candidates not associated with a political party, as well as third-party candidates. In order to appear on the ballot in a general election, an independent candidate must obtain a certain number of voter signatures. The number of voter signatures is identified by calculating a certain percentage of electors that voted in the last gubernatorial election for that electoral district. The specific percentage of electors depends upon the type of election which will take place.

Land Records

These duties have been further clarified in subsequent editions of the Code of Alabama. As of 2021, the Secretary of State makes the original land records accessible through an electronic document portal on its website. The paper land records are maintained by the Alabama Department of Archives and History.

Legislative Records

According to the Code of Alabama 1852 § 96, the Secretary of State’s office must maintain copies of legislative acts and resolutions “for the use of the executive offices, and the two houses of the general assembly.” The office is also responsible for distributing copies of the laws to a variety of government agencies, including, but not limited to, the other constitutional offices, supreme and circuit court judges, county probate judges, legislators, and county sheriffs’ offices. These duties have been further clarified in subsequent legislation.

Business Entity Filings

The Secretary of State has record keeping responsibilities pertaining to corporations. Legal entities that functioned as corporations have existed in Europe for centuries. Corporations became increasingly common during the colonial era, as European governments chartered entities like the Hudson’s Bay Company to spearhead their overseas expansion.[37]

**Explanatory Note: A corporation is a legal entity which is created by individuals, stockholders, or shareholders, but which operates independently from its founders. Corporations have many of the same legal rights as people; they may enter into contracts, sue and be sued, own assets, and borrow money from financial institutions.[38]

Uniform Commercial Code Filings

The Secretary of State’s main role within the UCC framework is to maintain UCC filings, which are used to perfect (reserve) the secured interest of the secured party in personal property collateral. UCC filings are liens placed on certain personal property, such as equipment, accounts receivable, etc., that normally cannot be titled or deeded, such as automobiles, aircrafts, boats, and real estate. The Secretary of State has been responsible for maintaining UCC filings since the law’s initial passage, but its record keeping practices have evolved in the intervening years from a manual filing system into a computer-automated electronic filing system.

Trademark, Trade Name, and Service Mark Filings

Alabama Act 1890-319 provided for the optional registration of marks on containers used in the manufacture, bottling, or selling of beverages. The act required that all applicants must file their marks with both the local probate office and the Secretary of State. The right to exclusive use of a trademark was granted in the Code of Alabama in 1923, and trademarks have been accepted under common law provisions since 1928.


[1] An Ordinance for the government of the Territory of the United States northwest of the River Ohio, July 13, 1787, accessed September 28, 2020, https://www.ourdocuments.gov/doc.php?flash=false&doc=8&page=transcript; U.S. Library of Congress, An Act for an amicable settlement of limits with the state of Georgia, and authorizing the establishment of a government in the Mississippi territory,1798, 5th Cong., 2nd sess., Ch. 27, accessed October 18, 2021, http://memory.loc.gov/cgi-bin/ampage?collId=llsl&fileName=001/llsl001.db&recNum=672.

[2] U.S. Library of Congress, An Act to establish a separate territorial government for the eastern part of the Mississippi Territory, 1817, 14th Cong., 2nd sess., Ch. 60, accessed September 28, 2020, http://memory.loc.gov/ cgibin/ampage?collId=llsl&file Name=003/ llsl003.db&recNum=412.

[3] Constitution of Alabama, August 2, 1819, accessed October 18, 2021, https://digital.archives.alabama.gov/digital/ collection/constitutions/id/41.

[4] Secretary of State website, accessed October 29, 2020, https://www.sos.alabama.gov/sos-office.

[5] Code of Alabama 1975 § 36-14-1.

[6] Technically, the Secretary is the custodian of the sealing device which is used to impress the Great Seal of Alabama upon executive records. Seals have been used to authenticate public documents since antiquity. See Mitchell et al.

[7] Code of Alabama 1975 § 36-20-70.

[8] Code of Alabama 1975 § 36-20-51 et seq.

[9] National Notary Association Staff, “Common Law Versus Civil Law Notaries,” National Notary Association, November 28, 2011, accessed October 29, 2020, https://www.nationalnotary.org/notary-bulletin/blog/2011/11/ common-civil-law-notaries.

[10] Code of Alabama 1975 § 17-1-3.

[11] Code of Alabama 1975 § 17-10-22 and § 17-10A-2, respectively.

[12] Probate judges are the chief election officials for countywide elections in Alabama. Within cities, the mayor and city clerk are the chief election officials.

[13] USAGov, “Definitions of Common Voting and Election Terms,” U.S. General Services Administration Technology Transformation Service, accessed October 30, 2020, https://www.usa.gov/voting-and-election-definitions.

[14] According to the Code of Alabama 1975 § 17-13-40, a political party is “an assemblage or organization of electors which… casts more than 20 percent of the entire vote cast in any county.”

[15] Clay S. Helms (Deputy Chief of Staff and Director of Elections, Secretary of State’s Office), interview by the Alabama Department of Archives and History Records Management Section, November 5, 2019, Montgomery, AL.

[16] Helms, interview.

[17] Code of Alabama 1975 § 17-12-17.

[18] U.S. Const. Amend. XV.

[19] Alabama Constitution of 1901, accessed October 18, 2021, https://digital.archives.alabama.gov/digital/collection/ constitutions/id/112.

[20] U.S. Const. Amend. XXIV.

[21] U.S. Department of Justice Civil Rights Division, “About the Division – Voting Section,” U.S. Department of Justice, 2020, https://www.justice.gov/crt/voting-section.

[22] Code of Alabama 1975 § 17-4-33.

[23] Code of Alabama 1975 § 17-4-34 through § 17-4-35.

[24] Code of Alabama 1975 § 17-5-8.1 through § 17-5-10.

[25] Code of Alabama 1975 § 17-7-23.

[26] Code of Alabama 1975 § 17-9-30.

[27] Code of Alabama 1975 § 17-6-81.

[28] “Help America Vote Act of 2002,” Pub L. No. 107-252.

[29] Code of Alabama 1975 § 17-4-60.

[30] Federal Voting Assistance Program, “The Uniformed and Overseas Citizens Absentee Voting Act Overview,” U.S. Department of Defense, accessed October 29, 2020, https://www.fvap.gov/info/laws/uocava.

[31] U.S. Department of Justice Office of Public Affairs, “Fact Sheet: Move Act.” U.S. Department of Justice, October 27, 2010, https://www.justice.gov/opa/pr/fact-sheet-move-act.

[32] Herbert J. Lewis, “John Coffee,” Encyclopedia of Alabama, July 20, 2020, http://www.encyclopediaofalabama. org/article/h-3041.

[33] U.S. Department of the Interior, General Land Office, Manual of Surveying Instructions for the Survey of the Public Lands of the United States and Private Land Claims, January 1, 1902, https://www.ntc.blm.gov/krc/uploads/538/1902_ Manual_S_I.pdf.

[34] U.S. Department of the Interior, General Land Office, “General Land Office Records,” accessed November 17, 2020, https://glorecords.blm.gov/.

[35] Miriam Helen Hill, “Physical Geography I: Atmospheric Patterns and Processes and Physical Geography Laboratory I Class Homepage,” Jacksonville State University, 2020, http://www.jsu.edu/dept/geography/mhill/ phygeogone/phypagef.html.

[36] Code of Alabama 1975 § 12-13-1.

[37] Phillip I. Blumberg, The Multinational Challenge to Corporation Law: The Search for a New Corporate Personality (Oxford, England: Oxford University Press, 1993), 22.

[38] Corporate Finance Institute, “What is a Corporation?” CFI Education, Inc., 2015, https://corporatefinanceinstitute. com/resources/knowledge/ finance/what-is-corporation-overview/.

[39] Susan Pace. Hamill, “From Special Privilege to General Utility: A Continuation of Willard Hurst’s Study of Corporations,” American University Law Review 49 no. 1 (1999): 99-101, https://digitalcommons.wcl.american.edu/ cgi/viewcontent.cgi?referer=https://www.google.com/&httpsredir=1&article=1281&context=aulr.

[40] Bromberg’s, “About Bromberg’s,” Bromberg’s, https://brombergs.com/about-brombergs/.

[41] Code of Alabama 1852 Part 2 Title 2 Chapter 3 § 1474.

[42] Alabama Law Institute, “Report to the Alabama Legislature and Institute Membership 2018-2019,” Legislative Services Agency, February 2019, http://lsa.state.al.us/PDF/ALI/Docs/annual_report_ 2018.pdf.

[43] Uniform Law Commission, “Uniform Commercial Code Summary,” The National Conference of Commissioners on Uniform State Laws, accessed November 3, 2020, https://www.uniformlaws.org/acts/ucc.

[44] Uniform Law Commission, “Uniform Commercial Code Summary.”

[45] Pub L. 106-229, “Electronic Signatures in Global and National Commerce Act.”

[46] Gary Richardson, “Brand Names Before the Industrial Revolution,” National Bureau of Economic Research Working Paper Series, Working Paper No. 13930, April 2008, https://www.nber.org/system/files/working_papers/ w13930/w13930.pdf.

[47] U.S. Patent and Trademark Office, “Trademark, Patent, or Copyright?” U.S. Department of Commerce, September 25, 2020, https://www.uspto.gov/trademarks-getting-started/trademark-basics/trademark-patent-or-copyright.

[48] U.S. Patent and Trademark Office, U.S. Trademark Law: Federal Statutes, U.S. Department of Commerce. November 25, 2013, https://www.uspto.gov/sites/default/files/trademarks/law/ Trademark_Statutes.pdf.

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