Picture this: you’re looking at twenty-years’ worth of overstuffed folders in the file room and wondering how you’ll use your records disposition authority (RDA) to straighten it all out. Good news! Applying an RDA is a lot like checking out your mail. Just like your mailbox commonly features junk mail, coupons, bills, or letters, the … Continue reading Dear Reader: “You’ve got Records”
Category: Local Records Management
Assembling an Emergency Response Kit for Your Records Room
Alabama faces natural threats year-round. From flooding to hurricanes to snow and ice, these events can pose a danger to your record storage room. In addition to natural disasters, records storage rooms are subject to more common hazards such as pipes bursting, sewers backing up, or faulty electrical wiring causing smoke or fire damage.
10 Steps to Wrangling Your Records Storage Room
Have you been put in charge of your office or agency’s records and, by extension, the records storage room? This can be an overwhelming experience. You may inherit a space with unmarked boxes, loose materials, ephemera, and decades of records crammed into a tiny space and packed to the ceiling. You’ll need to gain control … Continue reading 10 Steps to Wrangling Your Records Storage Room
Managing Local Records in Alabama Resource Guide
We have a quick quiz for all local government employees! Q1: Do you know what a "Records Disposition Authority (RDA)" is?Q2. Do you know the definition of “retention”?Q3: Did you know that Alabama law requires you to practice appropriate records management? Believe it or not, local government institutions in Alabama are all beholden to the Local … Continue reading Managing Local Records in Alabama Resource Guide
Can I Scan and Toss? Six Considerations for a Digitization Project
“If I scan a document, can I toss the paper copy?” This is one of the most common questions that Records Management Section staff hear from state and local government agencies. Perhaps your office wants to migrate records to a document management system or simply wants to move records to a shared drive for easy … Continue reading Can I Scan and Toss? Six Considerations for a Digitization Project
For the Record 