Records and recordkeeping practices change naturally over time as state agencies evolve. Records Disposition Authorities, or RDAs, require regular revision to accurately reflect the records that your agency creates and the retention requirements for those records. RDAs can require revision for various reasons. Below are some of the most common reasons: (1) New state and/or … Continue reading “Help – This RDA is Outdated!”: How to Determine if Your State Agency Records Disposition Authority (RDA) Needs Revision
Category: State Agencies
Updates from the State Records Commission: October 30, 2019
The State Records Commission (SRC) met on October 30, 2019 at the Alabama Department of Archives and History. The Code of Alabama 1975 § 41-13-21 charges the Commission with determining “which government records shall be permanently preserved…and which may be destroyed or otherwise disposed of.” The Commission meets every April and October to approve Records … Continue reading Updates from the State Records Commission: October 30, 2019
Capturing Web Content with Archive-It
You know what they say – once you post something online, you can’t take it down. “The internet is forever” – except when it’s not. Ever clicked on a link only to receive the pesky message “404 Error: Page Not Found”? Web records such as websites and social media are only “forever” if they are … Continue reading Capturing Web Content with Archive-It
Records Disposition Authority: Roadmap for Records Retention
Do you ever wonder why some records are kept for just a couple of years, while other records are kept for decades or even forever? Do you know where to find how long different types must be maintained? Let’s discuss a document that serves as a roadmap for state and local government records retention: the … Continue reading Records Disposition Authority: Roadmap for Records Retention
You Don’t Need to Keep It All: Start Decluttering Your Email
To the phrase “You don’t need to keep it all,” I often receive this common response: “I would need to hire an assistant full-time just to manage my email.” While storage may be relatively cheap, think about how long it takes your search engine to find an email among twenty thousand messages. The value of … Continue reading You Don’t Need to Keep It All: Start Decluttering Your Email
For the Record 