Do you ever wonder why some records are kept for just a couple of years, while other records are kept for decades or even forever? Do you know where to find how long different types must be maintained? Let’s discuss a document that serves as a roadmap for state and local government records retention: the … Continue reading Records Disposition Authority: Roadmap for Records Retention
Category: State Records Management
You Don’t Need to Keep It All: Start Decluttering Your Email
To the phrase “You don’t need to keep it all,” I often receive this common response: “I would need to hire an assistant full-time just to manage my email.” While storage may be relatively cheap, think about how long it takes your search engine to find an email among twenty thousand messages. The value of … Continue reading You Don’t Need to Keep It All: Start Decluttering Your Email
First Steps to Better Email Management
Many emails you receive at work are transient records and thus can be deleted. Managing those emails properly can be done in as little as fifteen minutes a day. So where do you begin? You start by deleting emails that you know can be deleted such as unsolicited SPAM or distributed messages sent to groups. … Continue reading First Steps to Better Email Management
What about Government Email?
Can you imagine being able to conduct government business in the State of Alabama without the use of email? In general, public officials are legally obligated to create and maintain records that adequately document agency activities. These government records — including email — facilitate the efficient conduct of government programs and services; ensure effective management … Continue reading What about Government Email?
For the Record 