State Agency Records Destruction 101

No state government employee may destroy records without first obtaining the approval of the State Records Commission (SRC) (Code of Alabama 1975 §  41-13-21). The SRC determines which state government records have permanent value and which may be destroyed after specified periods of time. The SRC authorizes destruction through state agency Records Disposition Authorities (RDAs). … Continue reading State Agency Records Destruction 101

Can I Scan and Toss? Six Considerations for a Digitization Project

“If I scan a document, can I toss the paper copy?” This is one of the most common questions that Records Management Section staff hear from state and local government agencies. Perhaps your office wants to migrate records to a document management system or simply wants to move records to a shared drive for easy … Continue reading Can I Scan and Toss? Six Considerations for a Digitization Project

A Detailed Guide to the State Agency Records Disposition Authority (RDA) Revision Process

We spent the previous two weeks discussing the state agency Records Disposition Authority (RDA) revision process: “Help – This RDA is Outdated!”: How to Determine if Your State Agency Records Disposition Authority (RDA) Needs RevisionAn Overview of the State Agency Records Disposition Authority (RDA) Revision Process Once you have contacted Records Management staff, held an … Continue reading A Detailed Guide to the State Agency Records Disposition Authority (RDA) Revision Process

An Overview of the State Agency Records Disposition Authority (RDA) Revision Process

Previously, we discussed how to determine if your state agency Records Disposition Authority (RDA) needs revising: “Help – This RDA is Outdated!”: How to Determine if Your State Agency Records Disposition Authority (RDA) Needs Revision Many state agency RDAs have not been revised since the late 1990s or early 2000s. They often lack key components … Continue reading An Overview of the State Agency Records Disposition Authority (RDA) Revision Process